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Flight notification form

Please complete as much of the form below as possible (instructions below)

Alternatively, click here if you wish to download a PDF version and post it to us.

Aircraft Details
Registration:
Type:
Based at:
Owner / Operator (Not Pilot):
UK County
Crew phone contact in UK:

Departure
From: Via: To:
Date: Time:  
 

Arrival

From: Via: To:
Date: Time:  
 

Reason for visit to EU (including UK):-
Short Term Visit
Repair
Permanent Import
Has UK VAT been paid on the aircraft? Yes No
Is the aircraft in free circulation in the EU? Yes No

Crew Details
Crew1
Full Name
Occupation
Date of Birth
Place of Birth
Nationality
Passport No.
Home Address
In
Out
Crew2
Full Name
Occupation
Date of Birth
Place of Birth
Nationality
Passport No.
Home Address
In
Out
Crew3
Full Name
Occupation
Date of Birth
Place of Birth
Nationality
Passport No.
Home Address
In
Out
Crew4
Full Name
Occupation
Date of Birth
Place of Birth
Nationality
Passport No.
Home Address
In
Out

Passenger Details
Passenger1
Full Name
Occupation
Date of Birth
Place of Birth
Nationality
Passport No.
Home Address/
Visiting Address
In
Out
Passenger2
Full Name
Occupation
Date of Birth
Place of Birth
Nationality
Passport No.
Home Address/
Visiting Address
In
Out
Passenger3
Full Name
Occupation
Date of Birth
Place of Birth
Nationality
Passport No.
Home Address/
Visiting Address
In
Out
Passenger4
Full Name
Occupation
Date of Birth
Place of Birth
Nationality
Passport No.
Home Address/
Visiting Address
In
Out
This aircraft departed/arrived at hours.
To the best of my knowledge the passengers and crew shown were on board.
Contact Email Address:

Please enter code shown within box below.

Schedule 7 Terrorism Act 2000. Owners/agents of aircraft employed to carry passengers for reward on a journey between Great Britain & Northern Ireland and/or Eire, Isle of Man or Channel Isles (Common Travel Area) shall not arrange for it to call at a port in Great Britain or Northern Ireland to disembark or embark passengers unless the port is a designated port or the examining Police Officer approves the arrangement.

The captain of an aircraft employed on a journey within the Common Travel Area carrying passengers other than for reward shall not permit it to call at or leave a port in Great Britain or Northern Ireland unless it is a designated port or he gives at least 12 hours notice in writing to a constable for the Police area in which the port issituated. (or where the port is in Northern Ireland, to the Police force of Northern Ireland.

Privacy Statement (Please Read):

Details will be kept on computer for the benefit of reference purposes only.
The information will not be shared with a third party and shall remain confidential.
Under the Data Protection Act 1998, you have the right to be able to access personal data held about yourself and to rectify inaccuracies.
(Data Protection Act 1998)

Instructions for Completion of General Aviation Report (GAR)

Customs recognize that there are four types of airfield:

  1. Customs or designated i.e. southampton, biggin hill, liverpool
  2. General aviation agreement aerodromes (GAA) i.e. goodwood, elstree
  3. Private airfields and helipads
  4. Military (not covered in this document)

1.)

At a designated airfield you may arrive and depart without prior notification to customs ( this rule may be subject to change ). You will be required to complete a gar prior to departure and also on arrival from foreign.

2.)

At a GAA airfield you can fly to and from anywhere, but there are differing periods of prior notification required depending on your destination/departure point.
Outwards - to another eu country there is no obligation to advise customs of your departure.
Outwards - to a non eu country (inc channel islands*) you must notify customs at least 24 hours prior to departure.

Inwards - from another eu country - 4 hours prior to arrival
Inwards - from a non eu country - 24 hours prior to arrival
*channel islands - notification period is 12 hours.

3.)

At private airfields and helipads you can only fly to and from other eu Countries, unless you have an agreement to do so. In particular, flights to / from the channel islands will need to be agreed with customs and police.

The notification period is the same as for gaa airfields. Notifications for flights should be to the ncu by fax 0870 785 3738 or e-mail ncu@hmce.gsi.gov.uk If you have any questions regarding foreign travel in your aircraft, please contact the ga team on 02380 797 089 or e-mail GACOPE@hmce.gsi.gov.uk

Private aircraft common travel area flights / terrorism act 2000

If you are flying to / from the Channel Islands, Isle of Man, Eire or Northern Ireland you must fly via a designated airport under the Terrorism Act or give 12 hours prior notice in writing for the Police area in which the Port is situated. Please refer to the Police contact numbers printed on the rear of the GAR. It is an offence under the Terrorism Act to willfully fail to comply with this legislation.