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Your right to information

Please note - West Midlands Police will only accept requests for 'local' information. Please follow the guidelines below if you require a copy of your police record. If West Midlands Police receive requests which should have gone to ACRO these will not be processed and all documentation will be returned to you in second class post. West Midlands Police accept no liability for loss of post whilst in transit.

Requesting Access to Information held on the Police National Computer (PNC) - including information relating to convictions, cautions / warnings and reprimands (ACRO SAR1)

You should use this form if you need a check to be made against your conviction history. This will include recordable convictions, police cautions / warnings, and reprimands. This form must be printed and completed following the instructions contained on the form ACRO SAR1. It must be sent direct to ACRO (SAR), PO Box 662, Fareham, PO14 9LQ.

The processing of these applications is carried out by the Association of Chief Police Officers Criminal Records Office (ACRO) on our behalf and all queries about how the process works, timescales for responses etc should be directed to ACRO on 0845 601 3999 (Mon - Fri 8:30 to 16:30), if calling from outside the UK dial +44 1962 871111 or alternatively email subjectaccess@acro.pnn.police.uk

Requesting Access to Information held by West Midlands Police (WA162)

You can use the WA162 form to request copies of personal information which may be held about you on West Midlands Police information systems and paper records. This will include information such as incident reports of calls made to West Midlands Police, crime reports, statements etc.

Do not use this form to request a check for a criminal conviction history - see above.

The form should be printed and completed following the instructions which are on the form. Please contact Data Protection on 101 for any advice.

Requests for information for employment purposes

West Midlands Police does not provide PNC disclosures for employment vetting services. If you require a disclosure for employment purposes, please contact Disclosure Scotland on: 0870 609 6006 or via their website www.disclosurescotland.co.uk

The current procedure whereby companies require individuals to exercise their rights under the Subject Access provisions of the Data Protection Act 1998, as a form of vetting, has been considered to be unlawful for many years and is against the spirit of the legislation. When Section 56 of the Act is implemented, it will become a criminal offence for the employer to ask individuals, as a condition of employment, to go through this process.

If you are going to work as a paid employee or as a volunteer for an organisation and your work will bring you into contact with children or vulnerable adults and have been asked to apply for CRB check you must access the CRB website and follow their procedure.

Requesting information for the purposes of emigration, visas or residency in Australia, Bahamas, Belgium, Canada, Chile, New Zealand, South Africa and the United States of America

Individuals requiring Police Certificates for the purposes of applications for emigration, visas or residency in Australia, Bahamas, Belgium, Canada, Chile, New Zealand, South Africa and the United States of America should download the application form for an ACPO Police Certificate from the ACPO website.

Please note that this Certificate is processed entirely by the ACPO Criminal Records Office (ACRO).

All submissions and enquiries relating to this process should be directed to ACRO, who can be contacted through the following routes:

Please do not return this application form to West Midlands Police

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